Why use email signature management instead of manual signatures?

Centralized management ensures brand consistency, enables instant company-wide updates, adds marketing campaigns, enforces legal disclaimers, and eliminates employee maintenance burden.

How are signatures applied to emails?

Signatures are rendered server-side at send time, automatically applying correct signatures based on user attributes without requiring client-side configuration on desktops or mobile devices.

Can we add marketing campaigns to signatures?

Yes, schedule promotional banners for events, webinars, or service offerings. Track click-through rates and target specific signatures to departments or user groups for relevant messaging.

Does it work with mobile devices?

Yes, server-side rendering ensures consistent signatures on emails sent from mobile devices without requiring manual configuration on phones or tablets.

IT Services

Email Signature Management

Professional Consistency in Every Email

Enforce brand consistency

Centralized updates

Marketing campaign integration

Legal compliance

Zero user maintenance

Every Email is a Branding Opportunity

Email signatures represent your brand in thousands of daily communications, yet most organizations struggle with inconsistent formatting, outdated information, and manual update processes. Centralized email signature management ensures every employee sends professionally branded emails with current contact details, legal disclaimers, and promotional content without requiring individual configuration or maintenance.

Construction companies benefit from consistent project contact information and promotional banners for new service offerings. Mining operations maintain professional communications with regulatory bodies while ensuring compliance disclaimers appear on all external correspondence.

Standardize Your Signatures

Signature Management Capabilities

Brand Consistency

Deploy uniform signatures matching brand guidelines across entire organization.

Directory Integration

Automatically populate signatures with contact details from Azure Active Directory.

Campaign Banners

Add promotional content, event announcements, or seasonal messaging company-wide.

Legal Disclaimers

Ensure required confidentiality notices appear on all external communications.

Centralized Control, Zero User Effort

Server-Side Rendering
Signatures applied automatically at send time, no client-side configuration needed.
Template Management
Create department-specific or role-based signature variations from central templates.
Instant Updates
Change phone numbers, logos, or campaigns instantly across all employees.
Mobile Support
Consistent signatures on mobile devices without manual configuration.

Marketing Integration and Analytics

Email signature management platforms transform signatures into marketing channels. Schedule campaign banners promoting events, webinars, or service offerings. Track banner click-through rates measuring campaign effectiveness. Target specific signatures to departments, locations, or user groups for relevant messaging. Integrate social media links, professional certifications, and award badges consistently. The platform ensures brand compliance while giving marketing teams a powerful, cost-effective channel reaching every email recipient your team contacts.

Transform Your Email Signatures

Unió Partners